How to Copy the Profile but Not Download All the Emaisl Again

When an Outlook app is installed on your reckoner, you tin use it to motion email, contacts, and agenda items from one email business relationship to some other.

For instance, let's say you have an Microsoft 365 mailbox and a Gmail account. You can add together both of them to Outlook. Then, yous can use Outlook to consign items from your Gmail business relationship and import them to your Microsoft 365 mailbox.

Export items by creating a .pst file. This Outlook Data File contains your messages and other Outlook items, and is saved on your computer. To learn how to import items after you export them, see Import email, contacts, and calendar from an Outlook .pst file.

Export email, contacts, and calendar items from Outlook to a .pst file

Choose from the post-obit list of consign instructions.

Add together your Microsoft 365 e-mail business relationship to an Outlook app, such as Outlook for Microsoft 365, Outlook 2016, or 2013. Then, yous can apply Outlook to motion email, contacts, and agenda items into your Microsoft 365 mailbox.

1. Add your "source" email account to Outlook. For example, you might add together your Gmail account to Outlook 2016. Await a bit for all of your e-mail and contacts to show upwardly.

2. Add your Microsoft 365 email business relationship to Outlook. After you do this, Outlook will automatically sync with Microsoft 365. You'll meet the contents of your Microsoft 365 mailbox appear in Outlook.

3. Cull from the export instructions to export your electronic mail from the source business relationship to a .pst file.

   For case, if y'all have Outlook 2016, choose Outlook 2013 and Outlook 2016: Consign Outlook items from a .pst file.

4. For example, if y'all have Outlook 2010, choose Outlook 2010: Export Outlook items to a .pst file.

Later on your email data is exported to a .pst file, it'due south portable! You tin import it to other email accounts. If yous desire to practise this using Outlook, run across Import email, contacts, and agenda from an Outlook .pst file.

1. At the top of your Outlook ribbon, cull File.

   If your ribbon doesn't have a File option in the meridian left corner, encounter What version of Outlook do I have? to decide your version of Outlook and discover the advisable export instructions.

   

2. Choose Open up & Consign > Import/Export.

   

3. Choose Export to a file.

   

4. Click Outlook Information File (.pst)> Next.

5. Select the proper name of the electronic mail account to export, equally shown in the picture beneath. Merely information for one account can be exported at a fourth dimension.

   Make certain that the Include subfolders check box is selected. This ensures that everything in the account will exist exported: Agenda, Contacts, and Inbox. Choose Adjacent.

   

6. Click Browse to select where to relieve the Outlook Data File (.pst). Enter a file proper name, and chooseOK to continue.

   Note:If you've used export before, the previous binder location and file name announced. Blazon a different file name before choosingOK.

7. If yous are exporting to an existing Outlook Information File (.pst), under Options, specify what to do when exporting items that already be in the file.

8. ChooseStop.

9. Outlook begins the export immediately unless a new Outlook Information File (.pst) is created or a countersign-protected file is used.

   • If y'all're creating an Outlook Information File (.pst), an optional password can aid protect the file. When the Create Outlook Data File dialog box appears, enter the countersign in the Countersign and Verify Countersign boxes, and cullOK. In the Outlook Information File Countersign dialog box, enter the password, and cullOK.

   • If you're exporting to an existing Outlook Data File (.pst) that is password protected, in the Outlook Data File Countersign dialog box, enter the password, and so chooseOK.

Now that your Outlook data is in a .pst file, it's portable. You can salvage the .pst file to OneDrive, then download it to your new computer. You can besides save to a portable drive, so import your electronic mail, contacts, and calendar to Outlook.

1. At the peak of your Outlook ribbon, choose the File tab.

   If your ribbon doesn't have a File option in the tiptop left corner, see What version of Outlook do I have? to determine your version of Outlook and to get to the right export instructions.

   

2. Choose Options.

   

3. In the Outlook Options box, cull Advanced.

   

4. Under the Consign department, choose Export.

   

5. ChooseConsign to a file, thenNext.

6. CullOutlook Data File (.pst), thenNext.

7. Select the name of the email account to export, as shown in the movie below. Only information for one account can be exported at a fourth dimension.

   Brand sure that the Include subfolders check box is selected. This ensures that everything volition be exported: Calendar, Contacts, and Inbox. Choose Next.

   

8. CullScan to select where you want to relieve the Outlook Data File (.pst) and to enter a file name. SelectOK to go along.

   Note:If you accept previously used the export characteristic, the previous binder location and file proper name appear. Make certain that you lot change the file name if y'all want to create a new file instead of using the existing file.

9. If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file.

10. ChooseFinish.

11. The export begins immediately unless a new Outlook Data File (.pst) is created, or if the export is to an existing file that is countersign protected.

    • If you are creating a new Outlook Data File (.pst), an optional password can help protect the file. When the Create Outlook Data File dialog box appears, enter the password in the Password and Verify Password boxes, and and so chooseOK. In the Outlook Information File Password dialog box, enter the password, and so chooseOK.

    • If you are exporting to an existing Outlook Data File (.pst) that is countersign protected, in the Outlook Data File Password dialog box, enter the password, and and then chooseOK.

Now that your Outlook data is in a .pst file, it'due south portable. Relieve the .pst file to OneDrive, then download it to your new computer. Save it to a portable drive to carry anywhere, then import your email, contacts, and calendar to Outlook.

1. In Outlook 2007, at the acme of your ribbon, choose File.

   If your ribbon doesn't have a File option in the pinnacle left corner, come across What version of Outlook practice I accept? to determine your version of Outlook and to get to the right export instructions.

   

2. Cull Import and Export.

   

3. Select Export to a file, then cullNext.

   

4. Click Personal File Folder (.pst)> Adjacent.

5. Select the proper name of the email account to consign, equally shown in the pic below. Only information for i account can be exported at a fourth dimension.

   Make sure that the Include subfolders check box is selected. This ensures that everything in the account will be exported: Calendar, Contacts, and Inbox. Choose Side by side.

   

6. CullScan to select where y'all want to save the Outlook Information File (.pst) and to enter a file name. SelectOK to continue.

   Note:If you accept previously used the export feature, the previous folder location and file proper name announced. Make certain that you alter the file proper name if you desire to create a new file instead of using the existing file.

7. If yous are exporting to an existing Outlook Information File (.pst), under Options, specify what to practice when exporting items that already be in the file.

8. Click Stop.

9. The consign begins immediately, unless you're creating a new Outlook Data File (.pst) or exporting to an existing .pst file that is countersign protected. In those cases you'll go this dialog box:

   

   Choose OK if you don't want to password protect your file. Otherwise:

   • If you want to password protect your .pst file, enter the password in the Password and Verify Password boxes, and cullOK. In the Outlook Data File Password dialog box, enter the password, and chooseOK.

   • If you are exporting to an existing Personal File Folder (.pst) that is password protected, in the Outlook Information File Password dialog box, enter the password, and and so chooseOK.

Now that your Outlook data is in a .pst file, it's portable. Save the .pst file to OneDrive, then download it to your new estimator. Salve it to a portable drive to carry anywhere, and and then import your electronic mail, contacts, and calendar to Outlook.

What data is exported?

• When Outlook exports electronic mail, contacts, and calendar info to a .pst, it makes a re-create of the information. Cipher leaves Outlook. You'll however run into and have access to your electronic mail, contacts, and calendar in Outlook.

• When Outlook exports emails, it includes any attachments to the emails.

• Outlook does not export meta-data such equally binder backdrop (views, permissions, and AutoArchive settings), message rules, and blocked senders lists.

Important:If you're using Cached Substitution Mode, Outlook will only consign the items in your current enshroud. Past default, your enshroud contains items from the by 12 months. To export more than the past 12 months of data, turn off Cached Exchange Way start. For more data, see Turn Cached Substitution Mode on or off.

When should I export (backup)/import a .pst file?

• You desire to move e-mail from one email account to some other email account:

  For example, let's say you have an old Yahoo email business relationship, jakobsol77@yahoo.com, and you want to move your email to a new Microsoft 365 e-mail business relationship, jakobsol78@contoso.com.

  Using Outlook on your desktop, add both accounts to Outlook. Wait for all of your email to appear (if you lot have a lot, this can be a long fourth dimension). Then, use Outlook to consign the electronic mail from your Yahoo account to a .pst file. Finally, import the .pst file to your Office 365 account.

• Yous're moving from PC to PC: Yous're moving your email from ane calculator with Outlook on it to another computer with Outlook on information technology. For example, let'south say your quondam estimator has Outlook 2007 and you just got a new computer with Outlook 2016. Consign your email data from Outlook 2007 (described in this article) and import it to Outlook 2016.

• You're moving from PC to Mac: Transfer email from Outlook on a PC past importing to Outlook 2016 on a Mac.

• You want periodic backups: Yous tin periodically fill-in all of your email, contacts, and calendar to a safe identify. After you create the .pst file, copy information technology to a prophylactic location: a USB flash bulldoze, another hard drive, or cloud storage such as OneDrive or Dropbox.

  At that place'due south no automated way to periodically fill-in everything (onetime and new). Auto-archive merely backs up old items, and it moves them rather than making a re-create.

• If yous only want to backup your contacts, see Export contacts from Outlook to copy your contacts to a .csv file.

See Besides

Import and export Outlook e-mail, contacts, and calendar

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Source: https://support.microsoft.com/en-us/office/export-or-backup-email-contacts-and-calendar-to-an-outlook-pst-file-14252b52-3075-4e9b-be4e-ff9ef1068f91

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